From the web app, view future and past leave requests, approve/cancel/decline them, and create leave timesheets for payroll.
Searching, Filtering & Exporting Leave Request Records
From the left hand navigation, expand Worker Planning and then select Leave Requests.
Filter by date, or use the search bar to narrow down the leave requests by worker, worker tag, or leave type. If you need to extract Leave Request records from the system, simply hit Export to retrieve a CSV with all of the records that meet your search & filter criteria.
Approve Leave with Timesheets
Note: Leave Timesheets are only available in the New App Experience. The vast majority of users have already been migrated to this new experience, contact support (support@assignar.com) if you have any questions.
To approve a leave request, click on the row of that request and the details will appear in a slide out for review and approval.
Note the total hours of the leave request, you can click "Edit Leave Hours" to adjust the hours and dates if necessary. If the request is for paid leave and timesheets are required for payroll, simply check the box for "Create Timesheets out of Leave Request" and a future dated leave timesheet will be created for each day of the leave with the appropriate hours.
View Leave Timesheets
If you created leave timesheets when approving a leave request, then you'll see a "View Timesheets" hyperlink under the worker name.
Clicking the "View Timesheets" hyperlink will open the timesheets daily page filtered to only show you those leave timesheets.
Leave timesheets are very similar to regular timesheets, the differences are:
- They can be created for future dates
- They have a leave type associated with them, but no activity
- You cannot add pay rates to leave timesheets
- They do not run through overtime rules, the time coding is determined by the leave type code
- You can only delete a leave timesheet via the Leave Request page by declining the leave request.
View only leave request timesheets on the Timesheet Daily page by applying the Leave Request filter. If you click the export button on the Timesheet Daily page, the CSV export will honor all filters, this allows you to export only leave time if your payroll process handles leave time separately from normal work time.