Charge Rates Setup

  • Updated

Who this feature is for

  • Those set up as a Dashboard User with access to Timesheet Codes in the Assignar Web App.
  • Those responsible for Payroll and reviewing Timesheets.

 

Charge Rates refers to the the amount of money you are billing/invoicing to your Client per hour, per week etc based on hours worked. You can define a set of rules that adds different charge rates to your worker's approved Timesheet, so your clients can be billed accurately. 

 

To begin, let's set up your Timesheet Codes

These codes are typically kept in your accounting software. 

  1. Under Field Data, navigate to Timesheet Codes
  2. Click +Add New
  3. Fill in the Code and the Label(e.g. Code: 01, Label: Base Rate)
  4. Save
  5. Repeat until you've built your list of Timesheet Codes.

Timesheet_Codes.png

 

Next, let's setup your Charge Rate Groups

You can setup a number of different Pay Rate Groups:

  • Project Charge Rate Group
  • Client Charge Rate Group

 

Setup Project Pay Rate Group

  1. Under Project Data, navigate to the Projects page
  2. Select a Project
  3. From the Project details page, go to Charge Rates tab
  4. Click +Add New Rate Group
  5. Add a Label (e.g. Level 1 Weekday Rate)
  6. Add the Priority number. This number will order the Charge Rate Groups when it is applied to a worker's timesheet. So, if you want it to appear first, add 1. 
  7. Click Add Item
  8. Then, select a code, description, units (hours worked) and rate (hourly rate of pay).
  9. To add Allowances, tick the Inc box, so these are always added to every timesheet.

 

Setup Client Pay Rate Group

  1. Under Project Data, navigate to the Clients page
  2. Select a Client
  3. From the Client details page, go to Charge Rates tab
  4. Click +Add New Rate Group
  5. Add a Label (e.g. Level 1 Weekday Rate)
  6. Add the Priority number. This number will order the Charge Rate Groups when it is applied to a worker's timesheet. So, if you want it to appear first, add 1. 
  7. Click Add Item
  8. Then, select a code, description, units (hours worked) and rate (hourly rate of pay).
  9. To add Allowances, tick the Inc box, so these are always added to every timesheet.

 

Editing Charge Rate Groups

  1. Navigate to the Charge Rates tab in the module you want to make the edit in (i.e. Client or Project page). 
  2. Find the Charge Rate Group you would like to make changes to 
  3. Click on themore_vert.pngicon
  4. Click Edit
  5. Make changes to either the codes, description, rate or units. Or, add/remove an item 
  6. Save

 

Once this is all setup, you can then add Charge Rates to a worker's timesheet!

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