Web Timesheets Overview

Annisa Rizal
Annisa Rizal
  • Updated

Who is this article for

  • Those responsible for Payroll and reviewing Timesheets.
  • Those set up as a Dashboard User with access to Assignar Web.

Web Timesheets is where you'll start your Time and Payroll processing journey. It is home for reviewing, editing, approving and creating workers timesheets that were created from:

Web_Timesheets_-_Expanded.png

 

From here, you'll be able to add Pay and Charge rates to pay your workers and bill your clients correctly, as well as export the data and import into your ERP solution.

 

Navigating the Timesheets List page

When you first land on the Timesheet page, you will see a list of grey, collapsed rows, which represent a high level overview of the worker’s entire day along with their:

Web_Timesheets_-_Collapsed.png

 

When you tap on a grey row, it will expand and show you a list of this worker's timesheets that relate to that specific day. If a worker has submitted more than 1 timesheet in a day, you will see a nested row for each timesheet.

Web_Timesheets_-_Expanded.png

 

Within each expanded timesheet row, you may see:

  • Status of the timesheet
  • Where the timesheet was last updated from (DL : Daily Log, SD : Site Diary, W : Web)
  • Timesheet ID
  • Order Number and Description
  • Client and Project
  • Role
  • Location
  • Activities
  • Breaks
  • Assets
  • Allowances
  • Comments
  • Dockets
  • Signed by

You can choose to expand all the rows by tapping Expand All. This will allow you to bulk review and approve timesheets at one time, all within this page.

 

Timesheet Actions

In each timesheet row, there is an more_vert.png icon, where you can perform a number of actions to a Timesheet:

Menu.png

 

You can also bulk select to bulk Approve, Undo Approve and Delete Timesheets.

Timesheet_List_-_Expanded_Bulk.png

 

However, some of these actions are conditional:

  • Timesheets with either a Started or Pending Submission status cannot be approved straight away. They must be Submitted before they can be approved. 
  • You can add Pay and Charge Rates once the timesheet has been approved.
  • Approved timesheets cannot be deleted. If you need to delete an approved timesheet, undo the approval of this timesheet, then delete.

 

Filters

You can filter the Timesheet table by Status or by Date using the quick filters shown below.

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You can also filter use our Advanced Filter at the top of the page, where you can filter by:

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Search

You can also search using the search bar at the top of the page and search for:

  • Timesheet ID
  • Worker
  • Project
  • Client
  • Order Number

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The filters and search are sticky

If you leave the page, you can come back with your previous filters still applied - like you never left!

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