Review and Approve Time with Web Timesheets: Overview

  • Updated

Before you start you should know

  • Those set up as a Dashboard User must have access to Web Timesheets.
  • Only users with Manage Payroll user access can view the Weekly tab.

 

Web Timesheets is where you'll start your Time and Payroll processing journey. It is home for reviewing, editing, approving and exporting workers timesheets into your Payroll system.

 

Timesheet List - Expanded.png

 

When you first land on the Timesheets page, you'll see two tabs - Daily and Weekly

The Daily tab is where you review and approve each of your workers timesheets. The Weekly tab is where you view a summary of your workers weekly hours and calculate their Overtime hours.

Can't see the Weekly tab? Make sure you've turned on the Manage Payroll setting. To setup, go to the User Access tab from the Dashboard Users page.

 

Navigating the Daily tab

On the Daily tab, there are 2 view options, Condensed and Expanded.

The Condensed view shows basic information in the list and then opens up to show the detailed information - it is a good view to use if you only need the basic timesheet information to approve.

The Expanded view shows all timesheet information in the list and allows you to hide and sort columns of data to suite your needs. This view can be used if you need to see more detailed information to approve and process timesheets, and don't want to go through the hassle of opening up each timesheet from the condensed view.

 

Condensed Daily View

You'll see a list of grey, collapsed rows, which represent a high level overview of the worker’s entire day.

 

Timesheet List - Collapsed.png

 

When you tap on a row, you'll see a detailed list of your worker's timesheets that relate to that specific day. 

 

Timesheet List - Expanded.png

 

Expanded Daily View

Every timesheet is represented as a single row in the expanded list view. This means that timesheet activities are not included in this view.

 

Screenshot 2025-05-14 at 1.43.49 PM.png

 

Sort and hide columns to create the exact view you need to approve/edit/process timesheets.

 

Screenshot 2025-05-14 at 1.47.25 PM.png

 

Timesheet Actions

From bot the Expanded and Condensed Timesheet Daily views, each timesheet will show a 3 dot icon where you can perform a number of actions to a Timesheet:

 

Select.png

 

You can also bulk select to bulk Approve, Mark as Processed and Delete Timesheets.

 

Bulk Actions.png

 

However, some of these actions are conditional:

  • Timesheets with a Started or Pending Submission status cannot be approved straight away. They must be Submitted before they can be approved. 
  • You can add Pay and Charge Rates once the timesheet has been approved.
  • Approved timesheets cannot be edited or deleted. If you need to edit or delete an approved timesheet, undo the approval of this timesheet, then delete.
  • Submitted or Approved Timesheets can be marked as Processed.

  • Processed Timesheets cannot be deleted or edited.

 

Filters

You can filter the Timesheet table by Status or by Date using the quick filters shown below.

 

 

Or use the Search Bar and Advanced Filter at the top of the page, where you can filter by a number of common fields:

Screenshot 2025-05-14 at 1.51.03 PM.png

 

We also expose a wide variety of Advanced Filters with various operators. For example, you can filter to only show timesheets with a work duration of more than 3 hours:

Screenshot 2025-05-14 at 1.56.45 PM.png

 

Navigating the Weekly tab

On the Weekly tab, you'll see a list of grey, collapsed rows, which represent a high level overview of your workers submitted weekly hours.

Weekly Hours - collapsed.png

 

When you tap a row, you'll see a breakdown of your workers submitted hours for each day of the week. If you have Overtime rules setup, you'll be able to see a calculation of your workers Regular Time and Overtime too.

Weekly Hours - expanded.png

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